What Are the True Costs of Burnout for Nonprofits?

Burnout occurs in every sector, but it has a special reputation among nonprofits. Google “nonprofit burnout” and you’ll find a book-length list of articles dedicated to preventing or managing this all-too-common occurrence.

Yet while the human costs of burnout have been well explored–low morale, health-damaging stress, job dissatisfaction—many nonprofits do not consider the significant cultural and financial costs that accompany burnout. If nonprofits want to recruit and retain the best changemakers, why do we continue to allow burnout to be the unaddressed elephant in the room?

Below are some fascinating facts about burnout and how it affects organizations—as well as tools that organizational leaders can use to address it (instead of expecting employees to manage their stress away).

Burnout costs nonprofits thousands of dollars in lost staff each year. When an employee leaves, it takes an estimated six to nine months of that worker’s salary for the organization to find, train, and hire a replacement. But burnout becomes doubly expensive the more experience, training, and skills that an employee has. For example, a CEO making $100,000 a year costs $213,000 to replace (213% of the employee’s original salary). Given this reality, it makes sense for nonprofits to invest significant efforts in retaining their senior-level staff so that vital knowledge and skillsets are not lost.

But keep in mind: even the youngest, most enthusiastic staff members suffer from burnout, too. Work with your staff to devise strategies for keeping all levels of staff engaged, balanced, and feeling appreciated–and then give them the autonomy to carry out those ideas.

Burnout “sickens” an office’s culture. People notice when their coworkers become unhappy and change their outputs. The Wall Street Journal reports that “bad behavior, such as anger, laziness, and incompetence, is remarkably contagious.” In addition,  a study of nurses working in intensive care found that those who heard their colleagues complain about burnout were significantly more likely to experience it themselves.

Work with your staff, particularly managers, to identify signs of burnout and create a formal plan for addressing it. Psychology Today notes that burnout is “a state of chronic stress that leads to physical and emotional exhaustion, cynicism and detachment, feelings of ineffectiveness, and lack of accomplishment.” While not all burnout is caused exclusively by professional stress, naming and acknowledging it can be a powerful first step in letting employees know they are supported. Organizations that work to mitigate burnout early on can reduce turnover and maintain a healthy office culture. 

3 Tools for Nipping Burnout in the Bud

  • Incorporating this stress-performance curve into weekly supervision meetings is a useful way to visualize, quantify, and discuss employees’ needs and workloads.
  • This mobile app allows employees to capture their work demands, office environment, and job satisfaction–and then create a customized action plan to share with supervisors.
  • This burnout self-test can help employees gauge how close they are to becoming burned out. 

    Your nonprofit, faith-based organization, or government agency can achieve greater capacity when you participate in The INS Group webinars. Visit our website for the latest lineup.

Posted in Capacity Building, Communications, Marketing/Public Relations, Nonprofit Management, Strategic Planning

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Is Your Nonprofit Ready to Take on Social Entrepreneurship?

Multiple nonprofits have successfully become social enterprises to create new revenue streams and further their mission. Girl Scouts of the USA sells cookies and empowers girls, Juma Ventures operates concessions stands and employs economically disadvantaged teens, and the Women’s Bean Project hires women with backgrounds of chronic unemployment to manufacture gourmet goods.

Social enterprise means using the power of the marketplace to solve social problems—but there are important considerations that nonprofits should make before they should venture into this arena.

When is an organization ready to become a social enterprise?
Nonprofits should demonstrate three readiness factors: organizational commitment and preparedness, organizational strengths that translate into opportunities, and a sufficient base of customers who are able to pay for services or goods.

Social enterprise is a careful balance of using business to help an organization reach its mission and financial goals. Successful organizations will show alignment with mission and assets, a business mindset, and a balance between focus and flexibility. Social enterprise is no small undertaking–but it is one that can reap benefits with proper planning and preparation.

What are the benefits and risks?
There are a number of benefits and risks to creating a social enterprise with regards to an organization’s mission, operations, and finances. While becoming a social enterprise can generate new sources of revenue and diversify funding streams, capital and start-up funding are significant expenses–with no guarantee of success. A recent survey found that revenue across social enterprises varies widely, with the most successful organizations being those that have been around the longest (not surprisingly).

Another risk in creating a social enterprise is how that shift will be perceived by funders and the general public. Organizations may face difficulty balancing both their mission and money, causing mission drift from their core activities to those that support the social enterprise. In addition, traditional funders may reduce their support over concerns about significant organizational shifts.

However, successful organizations are those that take accountability for achieving their social objectives, using business tools and strategic thinking to ensure that staff and leadership are prepared to take on this new challenge. A spirit of innovation, accountability, and embracing results can increase cost efficiency and effectiveness and bring a nonprofit to new levels of impact.


Resources for Creating a Social Enterprise

To further increase your organizational capacity, join The INS Group’s “Unleash the ‘Inner Fundraiser’ in Your Board of Directors” webinar on November 7, 2017 (2 – 3 pm). Click here to register.

Posted in Capacity Building, Donors, Fund Development, Nonprofit Management, Strategic Planning

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Is #GivingTuesday Dead?

Launched in 2012 to kickstart the holiday giving season, Giving Tuesday has become a fundraising phenomenon in the U.S. and beyond. In 2016, donors from 98 countries and territories participated, bringing in $168 million dollars online.

But is Giving Tuesday becoming too popular as a fundraising strategy among nonprofits? Jason Parker, a communications and development consultant, has mixed feelings about the day. “The market is flooded on Giving Tuesday,” he says. “One of the most common mistakes that small organizations in particular make is assuming there will magically be people out there who, if they just see a Facebook post or email, will donate because it’s Giving Tuesday,” he says. In a 2015 study conducted by the John Templeton Foundation, a mere 18% of Americans said they were familiar with Giving Tuesday, compared to 93% who knew about Black Friday.

However, many nonprofits had success last Giving Tuesday–particularly those that combined their ask with matching grants or used the day to engage new audiences. Rebecca DeLuca, Assistant Director of Communications at Lasell College in Newton, Massachusetts, targeted her organization’s Giving Tuesday appeal at young, first-time donors. “Giving Tuesday is a day for many young donors to get behind, to feel a part of something bigger,” she says. “We had 68 new donors on Giving Tuesday this year and increased our total number of donors by 68%. So while we aren’t making lots more money necessarily, we are pulling younger donors into the fold,” DeLuca reports.

So, should your nonprofit should make an ask on Giving Tuesday? Check out what different organizations tried in 2016:

  • A day of thanks. Embrace an attitude of gratitude and give thanks to your clients, volunteers, and supporters. Ask Board members to make phone calls to donors about the impact of your organization’s programs and services. These kinds of efforts can be a meaningful and memorable way to engage your supporters while celebrating the spirit of Giving Tuesday, says Parker. “Giving Tuesday can be a great opportunity to raise awareness, share information, and generate a low-cost but high-impact touch point,” he notes.
  • Ask donors to support a small, specific project. Modest requests benefiting distinct projects can be a great way to make your organization stand out in the Giving Tuesday crowd. For example, encourage donors to sponsor a bilingual home library for a low-income family, or ask supporters to help you raise the remaining $2,500 needed to build a new computer lab for elderly adults. By setting a reasonable fundraising goal that has a clear outcome, your nonprofit can compel supporters to act immediately and feel that even a small gift is worthwhile.
  • Incorporate Giving Tuesday into your End-of-Year Giving plan. Giving Tuesday doesn’t have to take over your fundraising plans or require a lot of effort. Plan two social media posts for the day or purchase a day-long social media ad. Send out your organization’s monthly newsletter on the morning of Giving Tuesday and include a small ask. Or, ask supporters to give their time or donations in lieu of a financial gift. Most importantly, be strategic in your planning so that you don’t overwhelm your development staff–or make too many end-of-year asks of your supporters. “The most successful organizations don’t treat Giving Tuesday as an isolated event or campaign,” says Parker. “They tend to treat it as a larger component of their development strategy or plan.”

All in all, Giving Tuesday 2016 raised 31% more than Giving Tuesday 2015–so this fundraising phenomenon is far from dead. Be creative and strategic in your Giving Tuesday campaign and your organization can enjoy a multitude of benefits that extend well beyond this one day.

Gain more capacity-building insights when you participate in The INS Group webinars. Check our website for the latest schedule.

Posted in Capacity Building, Fund Development, Fundraising, Marketing/Public Relations, Nonprofit Management, Strategic Planning

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Client Spotlight: Center for Inquiry-Based Learning

For more than 15 years, the Center for Inquiry-Based Learning (CIBL), a Durham-based nonprofit, has provided STEM kits, STEM program consulting, and professional development to teachers and schools across North Carolina. But in 2014, CIBL’s leadership realized they had a problem.

Earlier that year, CIBL had begun to see an ominous shift in its funding streams. As schools cut services and local funds dwindled, the organization realized it needed to find additional sources of revenue. “We figured we could either watch our old model of fee-for-service continue to drop off or we could do something about it and learn about fundraising and grant writing,” says Mara Thomas, CIBL’s Business Manager. “That’s when we called Ruth Peebles at The INS Group.”

Over the next year, The INS Group worked closely with CIBL to assess its existing funding sources, conduct grant research, and develop a core proposal. Since CIBL staff had limited experience engaging funders, The INS Group provided strategies for building relationships with potential donors while simultaneously providing feedback on CIBL’s first proposal drafts. The INS Group also guided CIBL in creating individual donor campaigns and new marketing materials.

The results? “Since working with The INS Group, we have seen our fundraising from grants go from $0 to nearly 14% of our revenue,” says Thomas. CIBL has cultivated relationships with multiple funders at local and national levels and learned the importance of communicating with potential funders before submitting proposals. “We have started to develop partnerships and are finding more meaningful and inspiring ways to talk about what we do,” Thomas says. “We’re finding the relationships and the improved messaging to be key components of our success.”

From engaging its Board of Directors in fundraising to learning the basic mechanics of writing a grant proposal, CIBL’s partnership with The INS Group has been enormously valuable for the organization. “The grant writing process was intimidating at first, but now we have so much more confidence,” reports Thomas. “Ruth was incredibly professional and encouraging. If she could help us begin to turn this ship around, she could help anyone.”

Learn more about The INS Group’s suite of innovative solutions for nonprofits.

To further increase your organizational capacity, join The INS Group’s “Unleash the ‘Inner Fundraiser’ in Your Board of Directors” webinar on November 7, 2017 (2 – 3 pm). Click here to register.

 

Posted in Capacity Building, Communications, Donors, Fund Development, Fundraising, Marketing/Public Relations, Nonprofit Management, Strategic Planning

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Crafting a Nonprofit Strategic Plan? 11 Questions to Answer Before Moving Forward

  • Who will be responsible for leading the evaluation and monitoring process?
  • What will be evaluated?
  • When will the strategic plan be reviewed?
  • How will the plan be modified and monitored?
  • Do we have a powerful strategic plan?
  • How easy is it to “sell” or explain to key stakeholders?
  • How exciting is the plan? Will it increase morale and energy or reduce it?
  • How easy is the plan to implement? Is it simple and clear yet comprehensive?
  • Are there any gaps that we need to address?
  • How do we involve people at different areas/levels in the implementation? To what extent do we want to empower our people?
  • How do we avoid overload and burnout and keep momentum going?

 

To further increase your organizational capacity, join The INS Group’s “Unleash the ‘Inner Fundraiser’ in Your Board of Directors” webinar on November 7, 2017 (2 – 3 pm). Click here to register.

Posted in Capacity Building, Nonprofit Management, Strategic Planning

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Protecting Your Nonprofit with a Robust Social Media Policy

Last year offered no shortage of high-profile political events. From the presidential election to Black Lives Matter, millions of people took to social media to share their viewpoints.

Due to their tax status, however, nonprofits play by a different set of rules when it comes to the online sphere. Nonprofits must comply with well-known federal restrictions against certain activities like electioneering and some lobbying. But there are a variety of risk management issues that organizations must consider when using social media–including privacy, client protection, and copyright/fair use.

Here are some tips to keep in mind when creating or revising a social media policy for your nonprofit:

1. Who conducts social media for your organization? Some nonprofits have dedicated communications staff, while others rely on volunteers and consultants to help them run social media. It’s important to clearly identify organization-wide who is allowed to create and post content on behalf of your organization. Then, conduct separate trainings for both the individuals running your social media channels AND the staff members who do not. For instance, let regular staff members know that they are not authorized to represent your organization on social media in any capacity–whether that includes commenting on a news article and tagging your nonprofit (“ABC would never stand for this!”) or logging into Facebook as your nonprofit and “liking” a political candidate.

2. Protect the safety and privacy of clients, staff, and volunteers. The ubiquitousness of cell phones means that staff members, volunteers, and even clients themselves may be taking unauthorized photos and videos at events and sharing them on social media–which puts the privacy and safety of these same stakeholders at risk. Before events, gently remind staff and volunteers that they should not take photos or videos. If you see someone doing this, share your organization’s media policy and politely ask them to delete the content. Finally, make sure all individuals at events have signed a photo release form giving your organization permission to use their image in any marketing materials or social media posts. (Here are some great photography and social media tips if your organization serves children.)

3. Ensure that your nonprofit is not violating copyright or fair-use laws. Train the individuals responsible for social media at your organization in best practices around copyright and fair use. Remind them to use royalty-free resources for photos and videos, such as those with a Creative Commons license. It’s also important to attribute sources for borrowed content and ideas–so if you get inspiration for a social media post from another organization or individual, make sure to give them credit. (However, keep in mind that giving someone credit for their work is not the same as receiving permission to use it.)

There are many considerations to make as you shape your organization’s social media policy, so don’t be afraid to ask questions, discuss it with your staff, and take your time! Need additional guidance? Check out this database of more than 300 social media policies adopted by nonprofits and corporations, or contact a local nonprofit attorney near you.

Want to learn more organizational development solutions? Join The INS Group’s “Collective Impact – An Innovative Approach for Community Building” webinar on August 16, 2017 (3 – 3 pm ET). Click here to register.

 

Posted in Capacity Building, Communications, Marketing/Public Relations, Nonprofit Management, Strategic Planning

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Branding on a Budget

The Internet has made it easier than ever to create your own logos, graphics, and branding–all on a shoestring marketing budget.

Below are several free or low-cost web programs to help you bring your creative ideas to reality. Best of all? These resources are so easy to use, you don’t need any formal design experience.

1.  Canva
For design newbies, Canva feels like a miracle. Its basic plan is free and offers dozens of templates for social media graphics, presentations, email headers, and more. Users can build upon existing designs within each template or create their own using Canva’s intuitive navigation system. With its free option, Canva allows you to save up to 1GB of uploads and invite 10 team members to share the account. Canva’s Work option is reasonably priced at $12.95 per month, allowing you to save your organization’s logos and colors and resize designs for different mediums with just one click.

Pros: easy to use, helpful blog, resize tool
Cons: not all photos or graphics in Canva library are free

2. Piktochart
Piktochart specializes in making information beautiful. From infographics to impact summaries to reports, Piktochart helps users visualize their data in a compelling format. It offers high-resolution options for printing and has a very affordable nonprofit package at $39.99 per year.

Pros: easy to use, excellent tutorials
Cons: limited templates for free accounts

3. Pixabay
Need stock images and videos? Check out Pixabay. All content on the site falls under a Creative Commons CC0 license, meaning it can be downloaded, modified, and used for free in perpetuity–even for commercial purposes. Pixabay also links to sponsored content in case you can’t find exactly what you’re looking for.

Pros: free, includes vectors and illustrations, different size options for downloads
Cons: limited variety

4. YouTube Editor
Let’s face it: these days, video is an essential part of marketing. Fifty percent of executives are compelled to look for more information about a product or service after viewing a video about it, and videos in emails can lead to a 200-300% increase in click-through rates.

Can’t afford a professional videographer? No problem. YouTube, the current king of the videosphere, has a fantastic free editing program. You can easily insert transitions and music, add photos and subtitles, and even search for royalty-free videos and music to integrate into your own clips. It takes a bit of practice to master, but the learning curve is short and worth the effort.

Pros: free, decent Help page
Cons: must be connected to a YouTube account, limited video quality resolution, may need to convert video to appropriate size

Still think you need help from an expert? Taproot and Creatives Without Borders are two organizations dedicated to connecting nonprofits to pro bono professional services.

Posted in Capacity Building, Communications, Marketing/Public Relations, Nonprofit Management, Strategic Planning

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Do’s & Don’ts When Creating an Annual Operating Plan

One of the most important components of an organization’s strategic plan is the annual “operating plan.” This details the major goals and activities to be accomplished during the upcoming fiscal year. A few dos and don’ts:

     DON’T exclude people who will be responsible for implementing your plan.

     DO create an action plan (or work plan) for each staff member.

     DON’T forget to specify who will be doing what and by when (action plans are often referenced in the implementation section of your overall strategic plan).

     DO detail the first 90 days of the plan’s implementation, and build in regular reviews of status.

     DON’T have too many cooks in the kitchen! One internal person should have ultimate responsibility to ensure your plan is enacted in a timely fashion.

     DO translate the strategic plan’s actions into job descriptions and personnel performance reviews.

     DON’T forget to designate rotating “checkers” to verify that activities have been completed every quarter or so.

To learn more about The INS Group’s consulting services, please visit our website.

 

 

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What Are the Components of an Effective Nonprofit Strategic Plan?

The components of an effective organizational strategic plan include:

     Monitoring & Evaluation – This includes the criteria for monitoring and evaluation as well as the responsibilities and frequencies of monitoring the implementation of the plan.

     Communication – This describes the actions that will be taken to communicate your plan and to whom.

     Budget Plan – This details the resources and funding needed to achieve the strategic goals.

     Operating Plan – This lays out the major goals and activities to be accomplished over the coming fiscal year.

     Financial Reports – This includes last year’s budget and the current year budget, with estimated expenses and the actual amounts spent.

     Description of the Strategic-Planning Process – This is the process used to develop the plan. It also records who was involved, the number of meetings held and any major lessons learned.

     Strategic Analysis Data – This is any information generated during external and internal analyses and includes listing of strategic issues identified.

     Goals for the Board & CEO – These goals of the executive director and board should be directly aligned with the goals of the strategic planning.

 

Gain more capacity-building insights when you participate in The INS Group webinars. Check our website for the latest schedule.

Posted in Capacity Building, Communications, Fund Development, Nonprofit Management, Strategic Planning

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How to Best Communicate Your Nonprofit Strategic Plan

An organization’s strategic plan is a blueprint to the future that allows leadership to evaluate its mission to determine strategy, advance its mission, and set realistic goals and objectives. The plan, however, should not be created and left to collect dust in a file drawer. Some stakeholders should get complete copies of your plan, including appendices. Other stakeholders (usually outside of organization) should receive only the body of the plan without appendices. In addition, every board member and member of management needs to get a copy of plan. You might even consider sharing the complete plan or highlights to everyone in organization to ensure clarity of vision.

Here are a few ways to distribute your strategic plan:

  • Post your mission, vision, and values statements on the walls of your main office
  • Give each employee a “statements” card
  • Publish portions of your plan in your newsletter and advertising and marketing materials
  • Train new board members and employees on the plan during orientations
  • Include your strategic plan in policies, procedures, and employee manuals
  • Provide copies of the strategic plan to major stakeholders, including funders/investors, trade associations, potential collaborators, vendors/suppliers, and others

Want to learn more organizational development solutions? Join The INS Group’s “Collective Impact – An Innovative Approach for Community Building” webinar on August 16, 2017 (3 – 3 pm ET). Click here to register.

Posted in Capacity Building, Communications, Fund Development, Fundraising, Marketing/Public Relations, Nonprofit Management, Strategic Planning

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